This Privacy Policy describes how the National Hispanic Medical Association (“NHMA”) collects, uses, and discloses personally identifiable information on its websites, including www.nhmamd.org and www.hispanichealth.info. 

Please read this Privacy Policy carefully.  By visiting and using these websites, you agree that your use of these websites, and any dispute over privacy, is governed by this Privacy Policy and our Terms of Use. 

Information Collected

In general.  Although, as described below, our web servers collect certain information automatically from your computer when you access our websites, we do not require that you provide any personally identifiable information in order to access our websites.  However, when you become a registered user on one of our websites, or choose to interact with our websites in other ways, such as applying for NHMA membership, submitting a question or comment, or requesting information or materials, we will collect certain personal information from you.  The type of personal information collected will vary, but it may include your name, e-mail address, mailing address, phone number, and credit card information. 

Note for NHMA members.  NHMA maintains a membership database independent of its website operations, which is outside the scope of this Privacy Policy.  The information from this database is drawn from membership applications, conference registration materials, dues payment forms, subscriptions, product orders, member surveys and other correspondence between the NHMA and its members. 

Information collected automatically.  When you visit our websites, our web server software collects certain information from your computer automatically.  This information includes your Internet Protocol, or “IP,” address, your browser type and language, access times and dates, and the referring website address.

Use of Cookies and Other Technologies.  We may use “cookies,” “web beacons,” or other similar technologies when you visit these websites. We use these technologies to facilitate access to the websites, to recognize you when you return to the websites, and to personalize your online experience. We also may use tracking technologies in e-mails that we send you to confirm that a message has been received. You may modify the settings of your web browser to reject all or particular types of cookies, or to notify you each time a cookie is sent; however, disabling cookies may prevent you from using certain features of the websites.

Use of Information

Once collected, we may use your personal information for the following purposes:

• Register you for programs and services you have requested;
• Process, fulfill, and follow up on your membership application or orders;

·         Respond to your requests for information;

·         Deliver the products and services you have requested;

·         Manage your account and provide you with customer service;

·         Provide you with information about products and services that may interest you;

·         Obtain feedback on our products and services;

·         Perform business analyses or other activities to improve the quality of our business and the products and services we offer, or to enhance your online experience;

·         Enforce our Terms of Use [insert link] and our other legal rights and to investigate possible violations of the Terms of Use, our rights or the rights of a third party, or applicable law; and

·         As otherwise described to you at the point of collection or pursuant to your consent.

Disclosure of Information

We may share your information in limited circumstances, including:

• With our authorized service providers that perform certain functions or services on our behalf (such as to host the websites, manage databases, or provide certain components of the websites);
• To respond to subpoenas, court orders, or other legal process, in response to a request for cooperation from law enforcement or another government agency, or to establish or exercise our legal rights or defend against legal claims;
• When we believe it is necessary to investigate, prevent, or take action regarding illegal activities, suspected fraud, or as otherwise required by law;
• To enforce our Terms of Use [insert link] and other agreements, or otherwise protect or defend the rights or property of NHMA, its affiliates, or others, or the safety of the public;
• In aggregated or another non-personally identifiable form to third parties for business analyses and various other purposes, including to improve the quality of the products and services we offer; and

• As otherwise described to you at the point of collection or pursuant to your consent.

We will not sell or rent your personal information, nor will we share your information with third parties for their marketing purposes. 

User Submissions

Please keep in mind that whenever you voluntarily disclose personal information online in public forums, that information can be collected and used by others.  For this reason, we encourage all users to refrain from providing or sharing their personal or health-related information through the Hispanic Health Portal or other areas of the websites that allow users to submit content.  For information on the terms governing your participation in the Hispanic Health Portal and other interactive features of our websites, please see our Terms of Use [insert link].

Accessing your Information

You may access and update the personal information you have provided on the Hispanic Health Portal through our account management system by clicking here [insert link to account management system].

Security

We maintain technical, administrative and physical safeguards to protect personal information about you from loss, misuse, or inadvertent destruction.  Please note, however, that no method of transmitting or storing electronic data is ever completely secure, and we cannot guarantee the security of your information.

Children’s Privacy

Our websites are not directed towards children, and we do not knowingly collect personal information from children under age 13.  If we become aware that a child under age 13 has provided us with personal information, we will delete that information from our database.

Links to Other Websites

Please note that these websites contain information about and links to other websites that we do not own or control.  If you click on these links, you will be directed to a website that operates under a different privacy policy. We are not responsible for the privacy practices of other websites or entities, including the entities with which we share personal information as described in this policy, and we recommend that you examine the privacy statements of these other websites and entities to understand their procedures for collecting, using, and disclosing personal information.

Changes to this Privacy Policy

We may update this Privacy Policy in the future. We will notify you about material changes to this policy by sending you notice by email or direct mail, or by placing a prominent notice on our websites.  By continuing to use the websites, you agree to the terms of the Privacy Policy as modified.

Questions

If you have any questions about this Privacy Policy, please send an e-mail to nhma@nhmamd.org